Software Asset Management and IT Asset Management Management Assessment Tool (Publication Date: 2024/03)


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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:

  • Does your organization have any specific learning and development software for staff?
  • Where do you start to build your organization case for investment in an ITAM Program?
  • Do you have the resource to collect inventory for your prioritized software publishers?
  • Key Features:

    • Comprehensive set of 1614 prioritized Software Asset Management requirements.
    • Extensive coverage of 153 Software Asset Management topic scopes.
    • In-depth analysis of 153 Software Asset Management step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 153 Software Asset Management case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Cybersecurity Risk Assessment, Self Service Activation, Asset Retirement, Maintenance Contracts, Policy Guidelines, Contract Management, Vendor Risk Management, Workflow Automation, IT Budgeting, User Role Management, Asset Lifecycle, Mutual Funds, ISO 27001, Asset Tagging, ITAM Best Practices, IT Staffing, Risk Mitigation Security Measures, Change Management, Vendor Contract Management, Configuration Management Database CMDB, IT Asset Procurement, Software Audit, Network Asset Management, ITAM Software, Vulnerability Scan, Asset Management Industry, Change Control, Governance Framework, Supplier Relationship Management, Procurement Process, Compliance Regulations, Service Catalog, Asset Inventory, IT Infrastructure Optimization, Self Service Portal, Software Compliance, Virtualization Management, Asset Upgrades, Mobile Device Management, Data Governance, Open Source License Management, Data Protection, Disaster Recovery, ISO 22361, Mobile Asset Management, Network Performance, Data Security, Mergers And Acquisitions, Software Usage Analytics, End-user satisfaction, Responsible Use, Asset Recovery, Asset Discovery, Continuous Measurement, Asset Auditing, Systems Review, Software Reclamation, Asset Management Strategy, Data Center Consolidation, Network Mapping, Remote Asset Management, Enterprise Architecture, Asset Customization, IT Asset Management, Risk Management, Service Level Agreements SLAs, End Of Life Planning, Performance Monitoring, RFID Technology, Virtual Asset Management, Warranty Tracking, Infrastructure Asset Management, BYOD Management, Software Version Tracking, Resilience Strategy, ITSM, Service Desk, Public Trust, Asset Sustainability, Financial Management, Cost Allocation, Technology Strategies, Management OPEX, Software Usage, Hardware Standards, IT Audit Trail, Licensing Models, Vendor Performance, Ensuring Access, Governance Policies, Cost Optimization, Contract Negotiation, Cloud Expense Management, Asset Enhancement, Hardware Assets, Real Estate, Cloud Migration, Network Outages, Software Deployment, Asset Finance, Automated Workflows, Knowledge Management, Predictive maintenance, Asset Tracking, Asset Value Modeling, Database Asset Management, Service Asset Management, Audit Compliance, Lifecycle Planning, Help Desk Integration, Emerging Technologies, Configuration Tracking, Private Asset Management, Information Requirements, Business Continuity Planning, Strategic Asset Planning, Scalability Management, IT Security Plans, Resolution Steps, Network Monitoring, Information Technology, Security Information Exchange, Asset Depreciation, Asset Reliability, Hardware Refresh, Policy Enforcement, Mobile Application Management MAM, Cloud Asset Management, Risk Assessment, Reporting And Analytics, Asset Inspections, Management Assessment Tool Management, Investment Options, Software License Agreement, Patch Management, Asset Visibility, Software Asset Management, Security Patching, Expense Management, Asset Disposal, Risk Management Service Asset Management, Market Liquidity, Security incident prevention, Vendor Management, Obsolete Software, IT Service Management ITSM, IoT Asset Management, Software Licensing, Capacity Planning, Asset Identification, Change Contingency, Continuous Improvement, SaaS License Optimization

    Software Asset Management Assessment Management Assessment Tool – Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):

    Software Asset Management

    Software Asset Management is the process of tracking and managing an organization′s software usage to ensure compliance and optimize resources.

    1. Implement a software asset management system to track software usage and licenses.
    Benefits: Improved compliance, reduced risks of audit penalties, and cost savings by identifying unused licenses.

    2. Offer training on software usage and promote good software practices to employees.
    Benefits: Improved productivity and efficiency, reduced support requests, and increased adoption of approved software.

    3. Conduct regular software inventory audits to identify unauthorized software installations.
    Benefits: Improved security and reduced likelihood of potential malware or viruses from unapproved software.

    4. Utilize metering tools to monitor software usage and identify opportunities for license optimization.
    Benefits: Identifies overused or underused licenses, allowing for consolidation or retirement of unnecessary licenses and cost savings.

    5. Set policies for software procurement and establish a centralized process for requesting new software.
    Benefits: Better control and alignment with IT goals, improved budget management and reduced risk of overspending, and streamlined deployment processes.

    6. Utilize software asset management tools that offer automated license management and usage tracking.
    Benefits: Reduced manual work for IT staff, improved accuracy of license compliance, and time- and cost-savings associated with managing licenses.

    7. Monitor and manage software maintenance contracts to ensure timely renewals and accurate billing.
    Benefits: Avoidance of lapses in software maintenance, preventing disruption to business operations and potential additional costs.

    8. Create a software asset management policy and communicate it to all staff to raise awareness and promote adherence.
    Benefits: Improved employee understanding of the importance of software management, leading to better compliance and reduction of risk.

    CONTROL QUESTION: Does the organization have any specific learning and development software for staff?

    Big Hairy Audacious Goal (BHAG) for 10 years from now:

    In 10 years, our organization will be recognized as a global leader in Software Asset Management, setting the standard for best practices and innovative solutions. Our goal is to have an integrated learning and development software platform specifically designed for our staff, providing them with customizable training, certifications, and resources to enhance their skills and knowledge in SAM. This platform will incorporate virtual reality and gamification elements to make learning engaging and immersive. It will also integrate seamlessly with our SAM tools and systems, allowing for real-time monitoring and tracking of employee progress and performance. By investing in our employees′ development, we aim to create a team of SAM experts who are equipped to effectively manage software assets, reduce compliance risks, and drive cost savings for the organization.

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    Software Asset Management Case Study/Use Case example – How to use:

    Client Situation:

    ABC Corporation is a multinational corporation with offices in multiple countries and a workforce of over 10,000 employees. The company provides software solutions and services to various industries and has a strong focus on technology-driven innovation. As a result, the company has a large number of software licenses and applications that are essential for its day-to-day operations.

    One of the biggest challenges faced by ABC Corporation’s IT department was managing these software assets effectively. With various departments using different types of software and constantly changing technology landscape, the company lacked a comprehensive overview of its software assets. This resulted in inefficient use of resources, increased software costs, and compliance risks.

    To address these challenges, ABC Corporation decided to implement Software Asset Management (SAM) and enlisted the help of a consulting firm to assist with the process.

    Consulting Methodology:

    The consulting firm began by conducting a thorough assessment of ABC Corporation’s software environment to identify all the software assets and their usage. This involved analyzing the company’s software licenses, contracts, and vendor agreements.

    Next, they established a SAM policy that outlined the guidelines for software acquisition, deployment, usage, and retirement. The policy was aligned with industry best practices and regulatory requirements to ensure compliance.

    Once the policy was in place, the consulting firm worked closely with ABC Corporation’s IT department to implement a centralized SAM tool. This tool allowed the company to track its software assets and their usage in real-time, providing a comprehensive view of the software landscape.


    The consulting firm provided the following deliverables as part of their engagement with ABC Corporation:

    1. A comprehensive report outlining the current state of ABC Corporation’s software assets and their usage.
    2. A SAM policy designed to optimize software usage, reduce costs, and ensure compliance.
    3. Implementation of a centralized SAM tool to track software assets in real-time.
    4. Training sessions for IT staff on the use of the SAM tool and the new SAM policy.
    5. Regular reports and analysis of software usage and costs to identify areas for optimization.

    Implementation Challenges:

    One of the biggest challenges faced during the implementation of SAM was identifying all the software assets owned by ABC Corporation. With a large number of licenses and contracts, it was a daunting task to gather all the necessary information and ensure its accuracy. Additionally, ensuring compliance with various licensing agreements and vendor contracts was also a major challenge that required close collaboration between the consulting firm and ABC Corporation’s legal team.

    KPIs and Management Considerations:

    The success of SAM implementation was measured using the following key performance indicators (KPIs):

    1. Reduction in software costs: By optimizing software usage and eliminating unnecessary licenses, ABC Corporation was able to reduce its software costs by 20%.

    2. Compliance and risk management: The implementation of SAM reduced the risk of non-compliance with software licenses and contracts, avoiding potential legal and financial consequences.

    3. Software usage and optimization: The centralized SAM tool provided real-time data on software usage, allowing the company to identify underutilized software and optimize its usage.

    4. Employee satisfaction and productivity: The training sessions and availability of software tools improved employee satisfaction and increased their productivity by providing better access to the necessary software.

    Management considerations for sustaining the success of SAM at ABC Corporation include regular reviews of the SAM policy and tool to ensure they are aligned with the company’s changing needs and an ongoing training program to keep the IT staff updated with the latest technology and software.


    1. According to a whitepaper by KPMG on ‘Software Asset Management Best Practices’, effective SAM can save an organization up to 30% of its annual software expenses.
    2. A study by the International Association of Information Technology Asset Managers found that companies implementing SAM saw an average of 36% reduction in their software licensing costs.
    3. A report by Gartner states that more than 30% of companies face audit requests each year from software vendors, resulting in unexpected costs and compliance risks.
    4. According to a study by Forrester, employee satisfaction and productivity increase by up to 15% with the implementation of effective SAM processes.

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